The Board provides shareholders with information using a comprehensive Continuous Disclosure Policy which includes identifying matters that may have a material effect on the price of the company's securities, notifying them to the ASX, posting them on the company's website, and issuing media releases.
In summary, the Continuous Disclosure policy operates as follows:
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the Managing Director and Company Secretary are responsible for interpreting the company's policy and, where necessary, informing the Board. The Company Secretary is responsible for all communications with the ASX. Such matters are advised to the ASX on the day they are discovered, and all senior executives must follow a ‘Weekly Continuous Disclosure Discovery' process, which involves monitoring all areas of the company's internal and external environment;
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the full annual report provided via the company's website to all shareholders (unless a shareholder has specifically requested to receive a physical copy), including relevant information about the operations of the company during the year, changes in the state of affairs and details of future developments;
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the half yearly report contains summarised financial information and a review of the operations of the company during the period. The half year reviewed financial report is lodged with the Australian Securities and Investments Commission and the ASX, and sent to any shareholder who requests it;
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proposed major changes in the company, which may impact on share ownership rights, are submitted to a vote of shareholders;
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all announcements made to the market, and related information (including information provided to analysts or the media during briefings), are placed on the company's website after they are released to the ASX;
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the full texts of notices of meetings and associated explanatory material are placed on the company's website; and
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the external auditor attends the annual general meetings to answer any questions concerning the conduct of the audit, the preparation and content of the auditor's report, accounting policies adopted by the company and the independence of the auditor in relation to the conduct of the audit.
All of this information, including that of the previous three years, is made available on the company's website within one day of public release, and is emailed to all shareholders who lodge their email contact details with the company. Information on lodging email addresses with the company is available on the company's website.
The Board encourages full participation of shareholders at the annual general meeting, to ensure a high level of accountability and identification with the company's strategy and goals. Important issues are presented to the shareholders as single resolutions.
The shareholders are requested to vote on the appointment and aggregate remuneration of Directors, the granting of options and shares to Directors, the remuneration report and changes to the constitution. Copies of the constitution are available to any shareholder who requests it.